How is the Phocas budget tool different from using my ERP or spreadsheets?

Your ERP is designed to record and report on what already happened, not to plan what’s ahead. It’s rigid, difficult to adjust and doesn’t support the kind of forward-looking collaboration budgeting needs. Spreadsheets, on the other hand, are flexible but fragile. They require endless copying, version control is a headache, and one error in a formula can throw off the entire budget. Phocas combines the strengths of both. It pulls in your live ERP data and gives you the flexibility of a spreadsheet, but with more power, security and collaboration built in. You can budget at a detailed level, share updates across teams, and trust that everyone is working from the same accurate numbers – without the spreadsheets crashing or the ERP holding you back.

How long does Phocas Budgets & Forecasts take to set up?

If you're a new Phocas customer, most businesses are fully connected to our platform within 6–8 weeks. During this time, we connect your ERP and consolidate all your data into one platform. Once that foundation is in place, we work with you to build your first budget model. This stage can take a little longer, depending on your business needs, but you won’t be doing it alone. Our team partners with you to make sure the tool is set up the right way from the start, so you can hit the ground running and get faster and more confident with each budgeting cycle.

Can Phocas handle multi-company or multi-currency budgets?

Yes, Phocas is designed for businesses with complex needs, including consolidating multiple companies, managing different currencies and handling inter-company transactions.

We have a unique way of budgeting. Can this be customized?

Yes. The tool is flexible. You can create custom budget models, add your own formulas and plan for things like headcount, capital expenses, or sales demand in a way that matches your business.

Budgeting & forecasting software for finance

Go beyond spreadsheets to budget and forecast smarter

Phocas helps you build detailed, accurate budgets and forecasts, fast. No broken formulas or chasing down data, just one platform where you can track live performance and re-forecast with ease.

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Go beyond spreadsheets to budget and forecast smarter

Steer your business forward with companywide FP&A

Common planning problems How Phocas helps Testimonials FAQs Choosing software

Why budgeting feels harder than it should

When finance teams come to us to help them solve their budgeting problems, we see the same recurring frustrations – so you’re not alone.

Time drain

You spend weeks chasing spreadsheets and fixing errors

Conflicting data

Sales, finance and operations are all working with different numbers

Irrelevant budgets

By the time the budget is finished, the data is already out of date

No accountability

It's hard to see who changed what in the budgeting process

Real-world feedback from Phocas customers

"The advantages of combining sales data budgets onto the GL is a game-changer. It removes complex spreadsheets and coupled with workflow and approval processes, ensures the business is only a click away from seeing the current status of budgets or forecasts."

Jonathan Kemp
Implementation Partner
WD-40

"We've implemented monthly budgeting for the field sales team, which they have access to daily. And they're actually knocking on my door waiting for the system to update because they want access to that data immediately so they can react."

Mike Morgan
Managing Director
Savona Foodservice

“Our budget is live for more days as a direct result of Phocas and we are confident to make important structural changes within our business knowing we have reliable reporting tools. The ROI from Phocas is we can do more value-add tasks, resulting in improved efficiency and daily monitoring,”

Devin Moxley
Financial Controller
Immy

FAQs

Your questions, answered

Understand the past, operate better today, and plan well for the future

Whether you want to get your data organized for your team or you’re looking to combine business intelligence capabilities with financial reporting, planning and forecasting… We can help.

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Go beyond spreadsheets to budget and forecast smarter

Seamlessly connects with your ERP