Rebate management software solution
Unlock your full rebates potential with Phocas (3:15sec)
Ensure accuracy
- Accurate, real-time data integrated into one centralized platform removes guesswork and the fear of costly mistakes.
- Prevent overpayments or under claiming rebates with accurate data and automated calculations.
- Set it up once; schedule automated calculations, clone them for next year and make easy adjustments.
Kerridge + Phocas customer
Powerful analytics
- Track rebate programs including their structure, if they are driving sales, and view impact on profit and margin all in one place
- Get a holistic view of performance, profit and margin by customer, product and supplier before and after rebates.
- Interrogate data to uncover risks such as products where margins have eroded
- Schedule customized reports or set up alerts so you don't miss anything
- Create unlimited custom dashboards and quickly provide everyone with visibility and clarity
Phocas customers reaping the rewards
Weekly admin hours saved
$s processed/month
Rebates rules managed
Effective selling tool
Turn rebates into a selling tool by empowering salespeople with easy access to real-time data.
- Boost sales by providing insights to customers on optimal times to increase purchases
- Effortlessly track customer target accruals, explore 'what if' scenarios for non-rebate customers, and showcase potential earnings in person
- Use near-miss analysis functionality to calculate customer upside and say goodbye to missed revenue opportunities
Phocas is a core necessity
Before Phocas, we were less likely to use sales rebates as a tool as it was so cumbersome to provide information to the customer and track ourselves. Now our sales people know this is a tool they can use when selling."
Scott Sokoly
Business System Administrator at Trade Supply Group
Smart purchasing
- Improve purchasing decisions by strategically timing product purchases and selecting suppliers that maximize profitability
- Maximize earnings, negotiate lucrative deals, and boost profits without leaving money on the table
- Easily spot near misses and track overall performance, ensuring you always know how your rebates are performing and can make the most profitable purchasing decisions.
Human-friendly software
- When everyone can access and analyze rebates, it’s easy to see their impact on business performance
- Sales, purchasing and finance can independently use the software
- When everyone can see up-to-date rebates information, they can be strategic with product offers, pricing and purchasing decisions
- Connect rebates data with other sources like stock or accounts receivable data to show correlations with other parts of the business
Take your pick
- Volume: Tiered rebate pricing that varies depending on order volume
- Growth: Paid on condition of targeted percentage in volume
- Retrospective: Reward and incentivize customers after/from a specific threshold. Can be applied to absolute or growth rules.
- Mix: Encourages the sale of larger product volumes with a higher profit margin
- Retention: Can be volume, growth, or mix - usually accrued over a specified time
- Percentage: Offered as a percentage of total revenue such as a rate of 2%
- Multi-bracket: Calculate all rebate rules across a range of brackets and dimensions
Frequently asked questions
Rebate management software is designed to streamline and automate the entire rebate lifecycle, from setting up rebate agreements to calculating payouts, tracking performance, and validating claims. But choosing the right solution involves looking for features that go beyond automation to maximize profitability and strengthen business relationships.
A robust rebate management system should support both payable and receivable rebate programs, ensuring you have complete control over rebates owed to vendors and those due from customers. It automates calculations, tracks agreements, and manages the complexities of varying rebate terms with ease.
One of the most critical features to look for in rebate software is a strong business intelligence (BI) foundation. The best solutions automatically consolidate and update your data from multiple sources, ensuring accuracy and providing a real-time view of your rebate performance. This BI capability allows teams to easily identify trends, spot opportunities for optimization, and gain actionable insights into how rebates impact profitability.
Additionally, seamless integration with your ERP, CRM, and other data systems is essential for accurate data flow and enhanced workflow efficiency. User-friendly dashboards and comprehensive analytics are also key, giving you visibility into near misses, potential opportunities, and post-rebate profit margins.
Ultimately, the right rebate management software empowers your teams with up-to-date information at their fingertips, helping them make smarter product, pricing, and purchasing decisions, while fostering win-win partnerships that boost your bottom line.
Retailers and distributors benefit from rebates software irrespective of their payable or receivable arrangements. For retailers, it streamlines the claims process, ensuring accurate and timely receipt of rebates from manufacturers or suppliers. For distributors, the software automates payable rebates, ensuring precise calculations and timely payouts. It fosters stronger partnerships and incentivizes distributors to support the business's initiatives more effectively.
Rebate software helps identify and prevent revenue leakage by automating the entire process. For payable rebates, it ensures that calculations are accurate, and payments to channel partners and distributors are timely, reducing the risk of overpayments and discrepancies. For receivable rebates, the software validates claims against predefined terms and conditions, minimizing instances of revenue leakage caused by inefficient manual processing. By providing detailed analytics and reports, businesses can proactively address potential issues, optimizing both payable and receivable rebate programs to safeguard their revenue and profitability. Check out this blog for more detail on the comparison of rebate management software with Excel.
The software's forecasting functionality analyzes historical rebate data and market trends to project future sales and rebate performance accurately. For payable rebates, businesses can develop data-driven pricing strategies, adjust rebate agreements, and identify opportunities for targeted incentive programs to strengthen channel partnerships. For receivable rebates, forecasting enables businesses to optimize pricing strategies, encourage repeat purchases, and design targeted incentive initiatives to enhance customer loyalty. By staying ahead of market dynamics and customer behavior, businesses can maximize revenue and foster brand loyalty for both payable and receivable scenarios.