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    How to motivate staff to increase productivity when working from home


    In business, the saying “time saved is money earned” couldn't be more true. Yet businesses throw away thousands of dollars each day in wasted time.  This happens at every level from management to staff. By applying a few motivational techniques to your business, you can increase productivity and profits - even when people are working from home.

    Most companies have now set-up their workers from home and the question is - will they ever come back to the office? Last year people were concerned with having the right tech tools, ensuring Zoom was always on and whether the HR and operational processes were up-to-date. Now the focus has turned to keeping people motivated when working from home. Here are some basic tips:

    Provide clear training and instruction

    An employee who doesn’t know how to perform a certain task will procrastinate because they lack the confidence and skills to jump right in.  These employees will stumble as they try to learn the process to complete the task and with no co-workers to ask questions they can often make mistakes that require fixing.  All of these interfere with the time required to complete a task.  Even when they know how to complete a task, if management’s instructions and intent are unclear, the employee may not produce the desired results.

    Trust your people

    Some managers may think remote workplaces as a risk to productivity, as it is not known if staff are doing the same volume or quality of work as what they would usually be doing in an office environment. By now, this view has probably been abandoned. However, if you are still having these issues it may indicate an absence of trust in team members and could have broader implications for your team's effectiveness. This is especially important when team members are remote, and leaders can demonstrate trust in the workplace by giving staff the time to complete their work, continuing to delegate important responsibilities and limit reporting on individual tasks.

    Provide ongoing professional development 

    When people are working from home it is easy to forget about offering or encouraging people to complete professional development. Ensure that you suggest courses your team might like to do online and share what others in the team are doing to motivate and plant the seed for ongoing development and growth.

    Profit sharing

    Commissions are a common tactic to motivate the sales team to increase sales.  Despite this, other members of your business such as support staff work equally as hard and do not see these kinds of benefits.  The same method used to increase sales, the money motivator, can also be used to increase productivity.  By offering profit sharing, employees begin to see the company as their company and increasing company profit becomes a personal endeavour for them. In addition, staff retention is likely to increase.

    Use Phocas

    Phocas saves time and increases productivity by giving employees quick and easy access to business information.  Instead of spending hours working with spreadsheets in an attempt to locate the information they need, an employee simply needs to access their Phocas dashboard.  This makes it easier to isolate certain issues, such as sales trends within the company and determine where improvements can be made. Phocas is compatible with other software including Excel, SAP B1 and Microsoft Dynamics  NAV and can compile and convert information into easy to read reports. 

    If you could increase productivity by enabling your staff to work hard and work smart from home, wouldn’t you do it? Applying these basic techniques to your remote workers and watch things change.

    Written by Phocas Software
    Successful Business Intelligence - Phocas Software
    Successful Business Intelligence - Phocas Software
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