As companies continue to use their systems to achieve a competitive advantage, Business Intelligence (BI) has become a buzzword most executives are familiar with and curious about. 

However, these executives may be unsure whether BI can benefit their own enterprise. Often, as executives learn how BI unveils game-changing insights, implementation becomes priority one.

In today’s blog, we will discuss the broad range of capabilities of BI to increase profit and reduce costs across departments such as inventory, sales, marketing and finance.

Benefits across departments and seniority levels

A quality BI solution has the ability to collect data from all of your disparate systems and provide holistic insights in one place. Phocas, in particular, is designed to be used by everyone in the company from senior executives and department managers to sales reps and other employees.  As a result, anyone from any department can make sense of the data and identify actionable insights unique to their domain. With Phocas’ security settings, users are granted access only to the data relevant to their position.  For instance, while a sales rep will be able to see customer sales data, they would never have access to company financial statements unless you wanted them to.

Business intelligence for executives

On the executive level, BI provides a clear and comprehensive picture of your company’s overall performance. With Phocas, executives are able to customize their dashboards and personalize the metrics that are most relevant to their distinctive needs. Through the dashboard, up-to-date information is readily accessible, empowering executives to spot trends, develop fact-based strategies, and make important decisions based on data rather than gut-instinct alone.  Phocas’ mobile capability provides access to data wherever and whenever you may need it. Many executives use Phocas during board meetings or while on the road.  As executives are often burdened by time constraints, having instant, up-to-date, mobile access to data can improve efficiency and create more time for other pressing matters. 

Business intelligence for sales departments

BI provides valuable insights into all aspects of the sales department.  Analyzing your customers’ buying patterns provides valuable information to your sales managers. Now they can quickly spot new trends and identify sales opportunities. With just a few clicks, your managers can see how products are moving by region, store, sales team, or individual sales rep. If sales are dropping for a particular product, a manager can quickly identify the cause and provide support to stop the decline.

With relevant customer data and mobile accessibility, sales reps are better prepared to meet their customers’ needs and address concerns during their sales meetings. This care and nurturing of your customers goes a long way toward increasing sales, enhancing customer loyalty and preventing customer decline.

With BI, sales managers are able to keep an eye on the performance of their sales reps.  If a rep is consistently failing to meet their target, the data can quickly point to the cause.  For instance, it may be that a rep isn’t selling a particular product because they aren’t familiar with the entire product line. Or it may be that the rep is below target across the board and is in need of mentoring from a more experienced rep.

Download eBook:  5 new ways to get value  out of your business data

Business intelligence for operations and inventory

BI is a very effective tool to manage inventory and warehouse activity. Streamlining your inventory management will go a long way toward cutting costs and avoiding losses. BI provides the ability to see exactly how much stock you have on hand and the sales history of that stock. This information enables your inventory manager to achieve appropriate stock levels.  Armed with this knowledge, purchasing managers can fill a warehouse with enough products to meet customer demands without the risk of overstocking. By avoiding overstock, your capital is freed up to use elsewhere, and the possibility of unsold or dead stock is avoided.

Business intelligence for finance

Financial well-being is the heart and soul of any company. Having an accurate, detailed financial picture is critical to ongoing success. With Phocas, financial managers and accountants are able to use the Financial Statements feature to analyze and drill down into a company’s P&L statement, balance sheet, and cash flow analysis. With an in-depth view of the numbers, the financial department is able to identify areas of improvement and develop more effective strategic and financial plans. Because Phocas developed the financial statements feature in compliance with international accounting standards, your finance department can use this feature in their daily work, saving time and reducing costs.

Moreover, your financial staff can use Phocas Rebates to create and manage all of your payable and receivable rebates. Phocas Rebates can bring visibility and accuracy to normally complex rebate systems. As your financial department analyzes your program, they can gain greater insight into profitability and adjust the pricing structure as needed. 

Business intelligence for marketing

In the marketing department, BI can be used to uncover trends and guide the development of marketing campaigns. As the campaigns are completed, Phocas can be used to assess the campaign’s effectiveness. Having an accurate assessment allows your team to optimize your marketing budget. Phocas also enables your team to share reports and collaborate with the sales department when developing promotional offers.

With so many benefits it’s easy to see why companies are making the adoption of a BI solution a top priority. A clear view into every department, on all seniority levels, provides the insight to detect new opportunities and ineffective practices to gain the market advantage. Companies that choose not to upgrade are in danger of being left behind.

For more information on how to use your data to your advantage, download our free eBook - 5 ways to get value out of your data. Just click the box below.
Download your eBook:  5 new ways to get value  out of your business data


Tags: Business Intelligence Basics

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